Maintenance |
Annual library maintenance plan |
| The
following plan gives an outline and ideas for maintaining
a library. These tasks don't all have to be completed at the
times set below - you can adapt the plan to suit your organisation
and your library.
Visit the 'Downloads'
section for a PDF version of this table. |
 |
Date
|
| Suggested task
|
| Ongoing tasks |
| April and
May
| 
| Stock check books
and materials
Remove (or add warning label to) anything more
than 2 years old
Establish budget allocation for the year ahead
Order new publications and re-order to fill
gaps
Order any new furniture, equipment and stationery
|
| DAILY
Date-stamp, code and file any new material
Throw away out-of-date material
Re-file materials and tidy library
WEEKLY
Catalogue all books and booklets - ensure materials promote
equal opportunities
Repair damaged material
Draw attention to new materials received
Check loans outstanding
MONTHLY
Change displays |
| June
|
| Dispose of old and tatty materials
and magazines
Check further and higher education prospectuses and order
as necessary |
| July
|
| Ensure the library is stocked
with full-time and part-time prospectuses, course application
forms and information on courses beginning in September (including
Clearing information if appropriate)
| |
| August
|
| Organise a display on new courses
| |
| Sept - Nov
|
| Train new library assistants/staff
Review organisational policy regarding loans or other removal
of items and ensure all staff are aware
Publicise college and university Open Days
Check catalogues for free videos or posters etc.
| |
| Dec and Jan
|
| Display college prospectuses
| |
| Feb
|
| Obtain updated information regarding
student funding
| |
| March
|
| Publicise college and university
Open Days for summer
Check publishers' catalogues for useful new publications
Issue evaluation questionnaire to all users (i.e. staff and
clients)
| |
|
| Monitor your library
with a stock check each year....more |
|
|
